This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998, the data controller is Ideadrop Limited of Unit 4, Lullingstone Park Farm, Eynsford, Kent, DA4 0JB, United Kingdom.
INFORMATION WE MAY COLLECT FROM YOU
We may collect and process the following data about you:
Information you give us: You may give us information about you by filling in forms on Idea Drop and the Services Sites, or by corresponding with us (for example, by email). This includes information you provide when you register to use Idea Drop and when you share data via Idea Drop’s social media functions. The information you give us may include your name, address, email address and phone number, age, username, password and other registration information.
Information we collect about you and your device: Each time you use Idea Drop or visit a Services Site we may automatically collect the following information:
technical information, including the type of mobile device you use, a unique device identifier (for example, your device's IMEI number, the MAC address of the device's wireless network interface, or the mobile phone number used by the device), mobile network information, your mobile operating system, the type of mobile browser you use, time zone setting and other such information;
information stored on your device, including contact information, friends lists, login information, photos, videos or other digital content, check ins and other such information;
details of your use of Idea Drop or your visits to any of our Services Sites including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
Location information. We may also use GPS technology or similar technology to determine your current location. Some of our location-enabled Services require your personal data for the feature to work. If you wish to use the particular feature, you will be asked to consent to your data being used for this purpose. You can withdraw your consent at any time by following the onscreen instructions or by going to the services or set-up folders of your device.
Information we receive from other sources. We are working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.
If you contact us, we may keep a record of that correspondence.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. We use the following cookies:
Strictly necessary cookies. These are cookies that are required for the operation of Idea Drop and our Services Sites. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of our e-billing services.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around Drop Box and our Services Sites when they are using it. This helps us to improve the way our Services work, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to Idea Drop and our Services Sites. This enables us to personalise our content for you, greet you by name and remember your preferences.
Targeting cookies. These cookies record your visit to Idea Drop, the pages you have visited and the links you have followed. We will use this information to make our Services and the advertising displayed on our Services Sites more relevant to your interests. We may also share this information with third parties for this purpose.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Services.
Uses made of the information
We use information held about you in the following ways:
Information you give to us. We will use this information:
To provide you with information about other services and products we offer that are similar to those that you may have already purchased or enquired about.
To provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you become a customer yourself (and not simply use it through your employer), and are therefore an existing customer, we will only contact you by electronic means (email or SMS) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you do not become a customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the registration form.
To notify you about changes to Idea Drop and our Services.
To ensure that content from Idea Drop or our Services Sites is presented in the most effective manner for you and for your computer or device.
Information we collect about you and your device. We will use this information:
To administer Idea Drop and our Services Sites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
To improve Idea Drop and our Services Sites to ensure that content is presented in the most effective manner for you and for your computer or device.
To allow you to participate in interactive features of Idea Drop and our Services Sites, when you choose to do so.
As part of our efforts to keep Idea Drop and our Services Sites safe and secure.
To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
To make suggestions and recommendations to you and other users of Idea Drop and our Services Sites about services or goods that may interest you or them.
Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may us this information and the combined information for the purposes set out above (depending on the types of information we receive).
We may associate any category of information with any other category of information and will treat the combined information as personal data in accordance with this policy for as long as it is combined. We may use your information, and provide it to third parties, to produce anonymous aggregate information about our users (for example, we may inform them about the number of people discussing certain idea topics or themes, across different industries and the frequency and trends in this data). We may also use such aggregate information to help third parties reach the kind of audience they want to target.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the Companies Act 2006. We may disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
If Ideadrop Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
If we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation or request.
Protect the rights, property or safety of Ideadrop Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Where we store your personal data
All information you provide to us is stored on our secure servers. Any payment transactions carried out by us or our chosen third-party provider of payment processing services will be encrypted using sophisticated encryption technology.
Where we have given you (or where you have chosen) a password that enables you to access certain parts of Idea Drop and our Services Sites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to Idea Drop and our Services Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We may collect and store personal data on your device using application data caches and browser web storage (including HTML 5) and other technology.
Certain Services include social networking, chat room or forum features. Ensure when using these features that you do not submit any personal data that you do not want to be seen, collected or used by other users.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on our registration form(s) we use to collect your data. You can also exercise the right at any time by contacting us at [email protected]
Our Services Sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates (including, but not limited to, websites on which Idea Drop and our Services are advertised). If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal data to these websites or use these services.
Access to information
The Data Protection Act 1998 gives you the right to access information held about you. Your right of access can be exercised in accordance with that Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Last updated 15 July 2015.
PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE USING IDEA DROP
Other applicable terms
Information about us
Idea Drop is provided by Ideadrop Limited ("We"). We are registered in England and Wales under company number 08928621 and have our registered office at Unit 4, Lullingstone Park Farm, Eynsford, Kent, DA4 0JB, United Kingdom. This is also our main trading address.
We are a limited company.
Changes to these terms
Please check this page from time to time to take notice of any changes we made, as they are binding on you.
Accessing Idea Drop
Idea Drop is made available free of charge by virtue of your employment with your employer.
Your user identification, which will be an email address of yours, and password must be kept confidential. You must not disclose it to any third party.
If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at [email protected]
Also, if your employer’s right to use Idea Drop is suspended or terminated, your access rights will automatically be disabled.
Intellectual property rights
We are the owner or the licensee of all intellectual property rights in Idea Drop. These works are protected by copyright laws and treaties around the world. All such rights are reserved.
Our status (and that of any identified contributors) as the authors and creators of Idea Drop must always be acknowledged.
You agree not:
Except as may be allowed by any applicable law which is incapable of exclusion by agreement between you and us:
attempt to copy, modify, duplicate, create derivative works from, frame, mirror, republish, download, display, transmit, or distribute all or any portion of Idea Drop (particularly its underlying software) in any form or media or by any means; or
attempt to reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of Idea Drop’s underlying software.
Access any part of Idea Drop in order to build a product or service which competes with Idea Drop.
Use Idea Drop to provide services to third parties.
License, sell, rent, lease, transfer, assign, distribute, display, disclose, or otherwise commercially exploit, or otherwise make Idea Drop available to any third party.
Attempt to obtain, or assist third parties in obtaining, access to Idea Drop other than as provided under these terms and conditions.
Any intellectual property rights in the ideas you publish on Idea Drop are likely to belong to your employer as a matter of law (and under our terms with your employer). If you feel aggrieved by this you should make your own arrangements with your employer and seek to agree ownership rights.
No reliance on information
The content on Idea Drop is largely provided by your fellow colleagues (employees of your employer). We disclaim any liability for reliance you may put on it, which is provided by third parties and not us. You, or your employer, must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content published by your colleagues on Idea Drop.
Limitation of our liability
To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to Idea Drop or any content on it, whether express or implied.
We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
use of, or inability to use, Idea Drop; or
use of or reliance on any content displayed on Idea Drop.
As you are accessing this, and it is being provided, through your employer’s business for commercial and business purposes, please note that, in particular, we will not be liable for:
loss of profits, sales, business, or revenue;
loss of anticipated savings;
loss of business opportunity, goodwill or reputation; or
any indirect or consequential loss or damage.
We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of Idea Drop or to your downloading of any content on it, or on any website linked to it.
We assume no responsibility for the content of websites linked on Idea Drop. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.
Uploading content to Idea Drop
Whenever you make use of a feature that allows you to upload content to, or share content with, Idea Drop, or to make contact with other users of Idea Drop, you must comply with the content standards set out in our Acceptable Use Policy below.
You warrant that any such contribution does comply with those standards, and you will be liable to us and indemnify us for any breach of that warranty. This means you will be responsible for any loss or damage we suffer as a result of your breach of warranty.
As stated above, any content you upload to, or share with, Idea Drop will be considered the property of your employer unless you and your employer agree otherwise. If you retain ownership of the rights in your ideas and other content, you hereby grant us and other users of Idea Drop a limited licence to use, store and copy that content and to distribute and make it available to your employer and your colleagues using Idea Drop.
We have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to Idea Drop constitutes a violation of their intellectual property rights, or of their right to privacy.
We will not be responsible, or liable to any third party, for the content or accuracy of any content posted by you or any other user of Idea Drop.
We have the right to remove any posting you make on Idea Drop if, in our opinion, your post does not comply with the content standards set out in our Acceptable Use Policy below.
The views expressed by other users on Idea Drop do not represent our views or values.
Acceptable Use Policy
You may use Idea Drop only for lawful purposes. You may not use Idea Drop:
In any way that breaches any applicable local, national or international law or regulation.
In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
To send, knowingly receive, upload, download, use or re-use any material which does not comply with our Content Standards below.
To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
You also agree:
Not to reproduce, duplicate, copy or re-sell any part of Idea Drop as stated above under intellectual property rights.
Not to access without authority, interfere with, damage or disrupt:
any part of Idea Drop;
any equipment or network on which Idea Drop is stored;
any software used in the provision of Idea Drop; or
any equipment or network or software owned or used by any third party.
We may from time to time provide interactive services on Idea Drop, including, without limitation, chat rooms and bulletin boards (“interactive services”).
Where we do provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).
We will do our best to assess any possible risks for users. However, we are under no obligation to oversee, monitor or moderate any interactive service we provide on Idea Drop, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our Content Standards below, whether the service is moderated or not.
Where we do moderate an interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.
These content standards apply to any and all material which you contribute to Idea Drop (“contributions”), and to any interactive services associated with it.
You must comply with the spirit and the letter of the following standards. The standards apply to each part of any contribution as well as to its whole.
Contributions must comply with applicable law in the UK and in any country from which they are posted.
Contributions must not:
Contain any material which is defamatory of any person.
Contain any material which is obscene, offensive, hateful or inflammatory.
Promote sexually explicit material.
Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
Infringe any copyright, database right or trade mark of any other person.
Be likely to deceive any person.
Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
Promote any illegal activity.
Be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety.
Be likely to harass, upset, embarrass, alarm or annoy any other person.
Be used to impersonate any person, or to misrepresent your identity or affiliation with any person.
Give the impression that they emanate from us, if this is not the case.
Advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.
We do not guarantee that Idea Drop will be secure or free from bugs or viruses.
You must not misuse Idea Drop by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to Idea Drop, the server on which Idea Drop is stored or any server, computer or database connected to Idea Drop. You must not attack Idea Drop via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use Idea Drop will cease immediately.
Third party links and resources in Idea Drop
Where Idea Drop contains links to other sites and resources provided by third parties, these links are provided for your information only.
We have no control over the contents of those sites or resources.
Breaches of these terms and conditions
We will determine, in our discretion, whether there has been a breach of these terms through your use of Drop Box. When a breach of this policy has occurred, we may take such action as we deem appropriate. Please note that we may enforce our rights against you before taking action against your employer.
Immediate, temporary or permanent withdrawal of your right to use Idea Drop.
Immediate, temporary or permanent removal of any posting or material uploaded by you to Idea Drop.
Issue of a warning to you and/or your employer (which could also result in your employer taking disciplinary action against you).
Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
Further legal action against you.
Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.